Important Details - please read: RHODE ISLAND CHRISTMAS FESTIVAL
Saturday, November 21 from 10 a.m.-4 p.m. and
Sunday, November 22 from 11 a.m.-3 p.m.
PLEASE BE SURE TO READ THIS!!
1. LOCATION: The West Warwick Civic Center, 100 Factory St., West Warwick, RI (Building says Thomas Lamb Field House)
PLEASE BE SURE TO PROVIDE YOUR RI SALES TAX PERMIT! And have it displayed at your booth. If you need one, please ask for it when you arrive and drop off to the check in desk at the end of the event. You should have your filled out form or RI Sales Tax Permit displayed at your booth.
There is no charge for this permit . https://www.ri.gov/taxation/BAR/
Out of State vendors can get one from me at the event.
2. Set up – FRIDAY 11/20 from 2:30 to 5 p.m. or Saturday 11/21 from 8 a.m. to 9:45 a.m.
Those only doing one day on Sunday – set up is from 10 a.m.-11 a.m. You can drop your stuff off at 4 p.m. on Saturday as well but must leave by 4:30 p.m.
VENDOR PARKING – PLEASE DO NOT PARK IN THE MAIN PARKING AREA!! Vendor parking is at the high school on Webster Knight Drive in the huge parking lot and plenty of parking behind the high school as well The more who can park behind the building, the better.. WE WANT OUR CUSTOMERS TO HAVE THE MAIN PARKING LOT. The building next to the Civic Center is the Ice Rink (don’t park there either as that’s part of the main parking area) and below that is the High School. You must pull out of the main parking area, and take the next right into the lower parking area in front of the high school. VERY IMPORTANT!! No vendor parking in front of or next to the two yellow buildings or by the track/football field. West Warwick High School, 1 Webster Knight Dr., West Warwick.
I figure for every vendor who takes up customer parking, we lose from 30-50 customers throughout the day.
3. Special Requests - do you have any special requests such as electricity, etc. that you have not mentioned? If so, please notify me asap. I will not be able to accommodate any special requests the day of the show. Electricity is limited! ($25 charge for power) . All electric spots are sold out!
4. YOU NEED TO PROVIDE YOUR OWN TABLE and table covering. And Chairs.
Please be aware of your booth size – you can’t fit a 10x10 into an 8x8 (the booth sizes are 12x12 or 8x8)
8x8 spaces are limited to two 6 foot tables. No tents in the 8x8 space.
5. Here is the LINK to the Facebook event page. You are encouraged to join the event page and post about your business, share the page and invite people you are working with! I will be posting about your business:
https://www.facebook.com/share/1J1diYpt7x/
You can post about your products, offer pre-sales, invite your friends and family!
Please go to the event page!!
6. DAY OF SHOW - if you need to contact me please TEXT me at 401-767-7674. I will not be checking emails, Facebook and I won't be able to answer a call. Prior to the show please email me at kcarlini.communitymarketing@yahoo.com.
7. If you aren't familiar with the area please plan your route ahead of time. Remember to give yourself enough time to get there. It’s easy to find. At the top of Factory St. you will see the 2 giant yellow buildings and the huge parking lot. This is the place!
8. PLEASE ARRIVE ON TIME. Your table MUST be set up by 10 a.m. on Saturday. Please do not show up at 10 a.m. when the event is starting. Once you have unloaded your stuff please park your car in the lower parking area behind the high school. Vendors should not be parked where our customers are parking. This is important!! Those with handicapped plates we fully expect you to park in the designated spots.
9. If you have never done a table/event before, please reach out to me. I've been on both sides of the table as a vendor and an event promoter. The people who do well at the shows are standing and smiling and friendly. Also - take some time and set up your table at your home or office and take some pictures. You won't feel overwhelmed and you'll have a game plan.
10. Please take a couple of minutes and look at your listing on my website - http://www.rhodeislandchristmasfestival.com , click RHODE ISLAND CHRISTMAS FESTIVAL or go to www.richristmasfestival.com. If there are any corrections please let me know asap!
It’s free admission for the event
Yes, you can leave your products over night – please don’t leave valuables, cell phones, car keys, money, etc. The place will be locked securely and has 24 hour surveillance with cameras.
IT IS IMPERATIVE THAT YOU MOVE YOUR VEHICLE TO THE DESIGNATED PARKING AREA ONCE YOU UNLOAD! Customers must get priority parking! In previous years, over 50 vendors took up space in the main parking area – customers had to drive around searching for parking, there was tons of traffic on the main road and I can’t even imagine how many more people would have attended. We still had over 4000 people attend the event but I’m sure there would have been hundreds more.
REMEMBER YOU MUST PROVIDE YOUR OWN TABLE AND CHAIRS.
You are encouraged to post on the Facebook event page! You can offer pre-sales, promo your products and services (please note – your post will not show up immediately as I have to approve them so it’s helpful if you send me an email and let me know you did it)
If you know you aren’t attending the event, please let me know asap. I will transfer your spot over to next year or other upcoming events as long as I know within 7 days of the event. Deadline is November 14th.
The Rhode Island Christmas Festival is listed on websites all over RI, CT and MA, Facebook, Twitter, Instagram, all tv and radio have received press releases and it is on every event calendar available (including chambers of commerce, newspapers, etc.)
Looking forward to meeting everyone, and seeing many of you again!
Thank you for being part of the RHODE ISLAND CHRISTMAS FESTIVAL